Participant Agreement

Commitment

• Participate in this pilot from January 15, 2024 .
• Complete my video or phone call with my matched partner, and provide feedback on my Snapp experience via the online Feedback Survey.
• I understand that PeaceGeeks is committed to find a match for me based on my profession, interests, languages, and employment advice areas. However, a match is not guaranteed and may depend on the availability of the newcomers/local professionals participating in this pilot.

Role and Expectations

• Communicate by email only unless I obtain consent from my matched partner to communicate using other channels (eg. LinkedIn, etc.)
• Respond to email messages (or communication through other channels that both my matched partner and I agree to) related to Snapp as soon as possible, preferably within three business days.
• Be respectful and considerate of my matched partner’s time. Be punctual for the scheduled video or phone call with my matched partner. If I need to reschedule a meeting, to do so at least 24 hours in advance.
• Inform PeaceGeeks in writing by email to snapp@peacegeeks.org if any concerns arise during the duration of the pilot, or if for any reason either my matched partner or I wish to discontinue or are unable to complete the pilot.
• I understand and do hereby confirm that any advice, suggestion, and communication received from my matched partner during this pilot is offered on an advisory basis only, which I am free to accept or reject. I agree to act in good faith at all times and not to hold my matched partner, and/or PeaceGeeks, their officers, board members and staff, liable for any consequences that may arise through my participation in the Snapp pilot.
• As a newcomer, I understand that this pilot is not a recruiting platform. Local professionals participate in this pilot to offer their experience and insight, not jobs.
• As a local professional, I agree to provide my matched partner guidance, encouragement, and constructive feedback.

Confidentiality and Consent

• Maintain strict confidentiality of the personal and professional experiences shared by my matched partner.
• I understand and consent that the information I provide on my registration form and feedback survey will be shared with PeaceGeeks (pilot provider), and my matched partner.
• I understand that this pilot is conducted for research and testing, and that my participation and feedback on the experience will be used for research. Any research results shared with the public will not be personally identifiable.
• I understand that if I wish to contact my matched partner beyond the duration of this pilot, I will have to ask my matched partner’s explicit consent to be contacted after this pilot ends.
• If both my matched partner and I agree to meet again after the completion of this pilot, we will do so at our own discretion and initiative, without the involvement of PeaceGeeks.

Purpose

This External Code of Conduct outlines the principles and standards that PeaceGeeks’ project participants are required to follow and uphold in their project activities with PeaceGeeks. Project Participants in the Snapp pilot include newcomers and local professionals.

Scope

This Code applies to all Project Participants of PeaceGeeks. Compliance with this Code is mandatory for all Project Participants. PeaceGeeks expects Project Participants to comply with both the letter and spirit of this Code. Conduct that is illegal, dishonest or unethical constitutes a breach of this Code, whether or not the conduct is specifically addressed in this Code.

Code of Ethics and Professional Conduct

Our conduct will be guided by the following principles:

• Be Inclusive - We welcome and support people of all backgrounds and identities.
• Be Respectful - We encourage all members of our community to respect and cherish the differences between themselves and others
• Be Professional - Always conduct yourself professionally, even though PeaceGeeks has an informal organizational culture
• Do not Harass - PeaceGeeks has a zero-tolerance policy for harassment, which includes sexual, physical, and psychological harassment
• Make Difference Into Strengths - We find strength in diversity
• Be Honest and Act with Integrity - Behave in ways that demonstrate moral and ethical principles, even when no one is observing your behaviour or performance

Compliance with Laws

Project Participants must ensure that, in all of their project activities, they are in compliance with the applicable laws, rules, and regulations of the jurisdictions in which they operate.
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These Project Participants must comply with all applicable laws and regulations in relation to corruption, bribery, fraud, and other prohibited business practices. It is never acceptable for an expert to offer a bribe, gift, kickback or other unlawful payment or benefit to secure any concession, contract, or other favourable treatment.

Conflict of Interest

Project Participants are expected to adhere to the highest standards of personal and professional integrity and shall protect the interests of PeaceGeeks. They must exercise reasonable care and diligence to prevent actions or situations that could result in a real or perceived conflict of interest. Project Participants must not try to gain improper advantage or preferential treatment as a result of a conflict of interest. Project Participants must disclose to PeaceGeeks any real, apparent, or potential conflict of interest in a timely manner.

A Diverse and Respectful Environment

In keeping with PeaceGeeks’ fundamental principles, Project Participants must maintain actions that do not oppress, exclude, limit, or discriminate on the basis of race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, age, or any other characteristics protected by applicable laws. Project Participants must not tolerate any harassment, violence, intimidation, retaliation, discrimination based on protected characteristics, or other disrespectful or inappropriate behaviour.